Auditing your IT spend – Are you overpaying?

July 23, 2025

Success in competitive markets comes from having the efficiency to deliver more with less. Utilising your IT spend to its full potential is crucial, and cutting costs doesn’t have to mean compromising on performance. With the right strategy, and the right partner, you can optimise your spend whilst maintaining operational efficiency.

Auditing your IT Spend

Gain complete visibility of your IT estate

Before you can reduce costs, you need a full picture of your current setup. Many organisations lose money on underused tech, overlapping tools, or outdated systems that no longer serve their needs.

Start with a full audit of your business IT services, including:

Hardware (servers, end-user devices, networking equipment)
Software and SaaS subscriptions
Cloud infrastructure and storage
Licensing costs
Telephony and business communication services
External providers and managed IT services

By consolidating everything in one view, you can quickly spot unnecessary spend and areas of duplication.

Evaluate usage and value

Once you have full visibility, it’s time to optimise:

Are teams using the tools you’re paying for?
Are you paying too much for licences and subscriptions?
Do your cloud services fit your demand?

We can help with reviewing usage reports and working with department heads to understand what’s critical in your setup and what could be dropped. Our expert IT consultants offer an impartial view of what’s delivering ROI and what’s draining resources.

Review your support contracts

It’s common for support and maintenance contracts to be renewed without much thought. But are they still aligned to your business needs?

Questions to ask:

Do you really need 24/7 support?
Are SLAs excessive for the level of risk involved?
Could you switch to a more agile provider?

Switching to more agile managed services could present significant savings while still improving responsiveness and reliability.

Rationalise infrastructure and systems

Many businesses still rely on legacy systems that are expensive to maintain. A shift to modern infrastructure can reduce your spend and future-proof your operations.

With the right digital transformation services, you can:

Consolidate servers
Reduce physical hardware needs
Migrate suitable workloads to the cloud
Simplify your disaster recovery strategy

A tailored infrastructure plan ensures you’re only paying for what you need while maintaining performance and scalability.

Wires leading out of a server

Align IT spend to business outcomes

Not every pound spent on IT delivers the same value. Your investment should support business goals, enhance productivity, and drive innovation. Rather than just getting you by.

Does your IT spending reflect what really matters to your business?
Are critical departments getting the tech support they need?
Are you investing in growth or just maintaining the status quo?

By aligning spend with impact, your IT solutions become points of progress, not just a cost centre.

Work with a trusted IT partner

Auditing and optimising your IT setup can be complex, but our experts are on hand to help you make the right choices. We help organisations reduce IT costs and improve performance, with a full suite of services including: