Archant’s partnership with Dataquest

With a large printer estate of over 250 printers across 43 offices, Archant knew their internal print needs were high, as were their costs. They embarked on a tender process to evaluate what savings could be made and better understand the performance of their incumbent Managed Print Supplier. Dataquest won the tender by demonstrating how their market leading Managed Print Services for publishers could save money.

With 25 years IT expertise across the full range of IT services including Private Cloud infrastructure, networking and Service Desk capabilities, the client saw how Dataquest’s overall expertise could add further value. Dataquest combines the necessary Cloud expertise and experience, with the innovation and deep understanding of your objectives to deliver a consistent, responsive solution. It not only allows you to concentrate on what you do best but offers the flexibility to scale with you as your demands change.



Managed Print Services


As soon as the contract was awarded, both Dataquest and Archant created a structured team to manage the implementation of the project. The six strong team then embarked on a thorough Print Audit. This identified:

  • All print assets at 43 locations ranging from mono to full multifunctional printers.
  • Existing print usage patterns and practices. What was required both now and in the future.

From the audit, a strategy was devised to reduce the printer estate, change day to day practices and improve operations and business efficiency. Service Level Agreements were put in place to manage the new look printer estate and print management software configured to give greater insight into print volumes and practices.


Working to the carefully structured plan, Dataquest worked closely with Archant to roll out the new printer estate and associated systems across all 43 offices. After identifying what type of printers were required at each location many machines were changed. Careful consideration was given to cost but also to operations, so that Archant had a more efficient distribution system. Being vendor neutral, Dataquest recommended the right manufacturer for each requirement

  • Nearly 40% of printers were removed, saving on expenditure and maintenance.
  • All devices were standardised to print in grayscale and duplex
  • Non-standard print jobs were controlled by Print Management software with permissions based printing


After implementing the carefully laid out plan, a whole raft of benefits followed:

  • The printer fleet increased in efficiency but was reduced from over 250 printers to 125
  • Distribution systems were streamlined with automated palletised printing
  • Printers were working harder and printing was cheaper – in one example an A2 Kyocera printer has printed over 1.2 million copies
  • Lower print, lower maintenance and lower consumables costs
  • Improved workflow
  • Print software now reporting on management and usage, giving further insights into print ‘culture’, enabling further cost saving decisions

Get in touch

For further information about our services and products, please get in touch with us, and one of our experts will be able to help get your quest on the way for better business performance.

E: [email protected]
T: +44 (0)20 7392 8886

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